Mark a Transaction as Pending in QuickBooks

A QuickBooks transaction report may display a C, R, or nothing in the CLR column of the report, or in the Register. C means cleared and R means reconciled. The difference between cleared and reconciled in QuickBooks Online is this. The new addition for QuickBooks Premier –Accountant Edition version 2004 is the ability to mark a journal entry as an adjusting entry by clicking on the check box. This small change has large implications to increase the flexibility of reports.

December 08, 2011

QuickBooks has a very handy feature that will allow you to put invoices, credit memos and sales receipts in a pending status. You know - the sale or credit memo is almost ready to be issued, but not quite.

For example, let's say that you have prepared an invoice for a customer, but there is a delay in them picking up the merchandise. You're not ready to finalize the invoice just yet, but you don't want to post it to their account either and start the timer going on their payment.

Solution - mark it as pending instead!

HOW TO MARK AN INVOICE, CREDIT MEMO OR SALES RECEIPT AS PENDING

Simply create the document as you normally would, and before you click Save and Close or Save and New, click on Edit in the menu bar (or you can right click inside the body of the document too) and choose 'Mark as Pending', and then save it as normal. It will look like this:

To take the document out of pending mode, either click Edit in the menu bar and choose 'Mark as Final' or right click on the document and make the same selection.

PERFECT APPLICATION OF THIS CONCEPT

Most businesses will not give a customer credit for something until the item is actually returned to them (for good reason!). In this case, the business could create a credit memo to serve as the authorization of the return and simply mark it 'Pending' until the items are received. Once they come in, pull up the credit, mark it as final and issue the credit for the return.

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Posted at 01:00 PM in QuickBooks Tips and TrainingPermalinkComments (1)

To add billable time and cost to an invoice in QuickBooks, create the invoice in the usual way. After you identify the customer (and if you’ve entered time for the customer), and if you’ve been tracking costs for the customer, QuickBooks displays a message box asking whether you want to bill for any of the time or costs.

If you indicate “yes,” QuickBooks displays the Choose Billable Time and Costs dialog box. Alternatives to bitmeter os for mac.

The Time tab of the Choose Billable Time and Costs dialog box shows each of the times that you’ve recorded for a customer. To add these times to the invoice, click the Use column for the time. (The Use column is the leftmost column, displaying a check mark.) Or, if you want to select all the times, click the Select All button. Then click OK.

QuickBooks adds each of these billable times to the invoice as separate lines. The following figure shows how billable time information appears in the Create Invoices window.

You can click the Items, Expenses, or Mileage tabs to see lists of the items, out-of-pocket expenses, or business miles incurred on behalf of a customer. You add charges to an invoice for these sorts of things in the same way that you add charges for time. You can even apply a markup to your out-of-pocket expenses.

You can record out-of-pocket expenses that you want to charge to customers. And you can record and then bill for miles you incur on behalf of customers by choosing the Company→Enter Vehicle Mileage command. (When you choose the Enter Vehicle Mileage command, use the dialog box QuickBooks displays to log the miles covered and identify the customer.)

By the way, if you want to return to the Choose Billable Time and Costs dialog box, and you’re viewing the Create Invoices window, click the Add Time/Costs button, which appears at the top of the Create Invoices window.