Hyperlinks Not Working Ms Word For Mac

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Lesson 13: Working with Hyperlinks

One of the most useful tools in Office 2011 for Mac is the ability to make hyperlinks to just about anywhere. You can link to the Internet; to files on your hard drive; and to places within documents, workbooks, and presentations. You can make a link work from selected text or from practically any object. Microsoft Excel 2016 for Mac, PowerPoint 2016 for Mac, Microsoft Word 2016 for Mac, Microsoft Excel for Mac 2011; In this article Symptoms. When you save one of the following Microsoft Office for Mac 2011 file types as a PDF, hyperlinks no longer work in the converted file: Excel 2016 for Mac or Excel for Mac 2011 workbook.

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Introduction

When you're online, you use hyperlinks to navigate from one webpage to another. Sometimes a hyperlink will link to a different section of the same page. If you want to include a web address or email address in your Word document, you can format it as a hyperlink for someone else to click.

In this lesson, you will learn the basics of working with hyperlinks, including how to insert and remove them from your Word document.

Hyperlinks

Adding hyperlinks to your document can help readers quickly access contact information, other parts of the document, and any additional information online that you want to share.

About hyperlinks

Hyperlinks have two basic parts: the address of the webpage, email address, or other location they are linking to; and the display text (or image). For example, the address could be https://www.youtube.com, and the display text could be YouTube. In some cases, the display text might be the same as the address. When you're creating a hyperlink in Word, you'll be able to choose both the address and the display text or image.

To follow a hyperlink in Word, hold down the Control key and click the hyperlink.

To insert a hyperlink:

  1. Select the text or image you want to make a hyperlink.
  2. Right-click the selected text or image, then click Hyperlink. You can also right-click in a blank area of the document and click Hyperlink.
  3. The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by clicking Hyperlink.
  4. If you selected text, the words will appear in the Text to display: field at the top. You can change this text if you want.
  5. Type the address you want to link to in the Address: field.
    The Insert Hyperlink dialog box
  6. Click OK. The text or image you selected will now be a hyperlink.

You can also insert a hyperlink that links to another portion of the same document by selecting Place in This Document from the Insert Hyperlink dialog box.

To make an email address a hyperlink:

  1. Right-click the selected text or image, then click Hyperlink.
  2. The Insert Hyperlink dialog box will open.
  3. On the left side of the dialog box, click Email Address.
    Creating an email hyperlink
  4. Type the email address you want to connect to in the Email Address box, then click OK.

Word often recognizes email and web addresses as you type and will format them as hyperlinks automatically after you press the Enter key or the spacebar.

To remove a hyperlink:

  1. Right-click the hyperlink.
  2. Click Remove Hyperlink.
    Removing a hyperlink

After you create a hyperlink, you should test it. If you have linked to a website, your web browser should automatically open and display the site. If it doesn't work, check the hyperlink address for misspellings.

Challenge!

  1. Create a new document.
  2. Type some text, and turn a word or phrase into a hyperlink that links to www.gcflearnfree.org.
  3. Test the hyperlink by clicking it. The webpage should open in your browser.
  4. Remove the hyperlink you just created.
  5. Create a hyperlink that links to an email address.

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For a Microsoft Word 98 Macintosh Edition version of this article, see 211955.

Summary

This article answers the most frequently asked questions about creating and using hyperlinks in Microsoft Word 2002 and in later versions of Word.

More Information

When I type a file address with spaces in it, Word replaces the address with a hyperlink after I press SPACEBAR. How can I finish typing an address that includes spaces before Word converts it to a hyperlink?

To ensure that Word will recognize an address that includes spaces as a single hyperlink, enclose the address in quotation marks. If the address is not enclosed in quotation marks, Word creates the hyperlink when you press SPACEBAR.

How do I turn off automatic hyperlinks?

To turn off automatic hyperlinks, follow these steps, as appropriate for the version of Word that you are running:

  • In Microsoft Office Word 2010 and 2013, follow these steps:

    1. On the File menu, click Options.

    2. Click Proofing, and then click AutoCorrect Options.

    3. On the AutoFormat as you type tab and on the AutoFormat tab, click to clear the Internet and network paths with hyperlinks check box, and then click OK.

    4. Click OK to close the Word Options dialog box.

  • In Microsoft Office Word 2007, follow these steps:

    1. Click the Microsoft Office Button, and then click Word Options.
    2. Click Proofing, and then click AutoCorrect Options.
    3. On the AutoFormat as you type tab and on the AutoFormat tab, click to clear the Internet and network paths with hyperlinks check box, and then click OK.
    4. Click OK to close the Word Options dialog box.

  • In Microsoft Office Word 2003 and in Microsoft Word 2002, follow these steps:

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    1. On the Tools menu, click AutoCorrect Options.
    2. On the AutoFormat as you type tab and on the AutoFormat tab, click to clear the Internet and network paths with hyperlinks check box.
    3. Click OK.

How do I change the display text or image of a hyperlink after it has been created?

You can change the display text or image for a hyperlink in the same way that you edit any text or image in your document.

To follow a hyperlink, press and hold CTRL, and then click the hyperlink.

For more information, click the following article number to view the article in the Microsoft Knowledge Base:

279090 Cannot click to activate hyperlink

How do I remove a hyperlink without losing the display text or image?

To remove a single hyperlink without losing the display text or image, right-click the hyperlink, and then click Remove Hyperlink.

To remove all hyperlinks in a document, press CTRL+A to select the entire document and then press CTRL+SHIFT+F9.

Note

Performing this operation converts all fields, not just hyperlinks, to plain text.

How do I change the underlying Uniform Resource Locator (URL) for a hyperlink?

To change the underlying URL for a hyperlink, follow these steps:

  1. Right-click the hyperlink text or image, and then click Edit Hyperlink.
  2. In the Edit Hyperlink dialog box, type or select a URL from the Type the file or web page name box.
  3. Click OK.

How do I create hyperlinks to locations within the same document?

To create a hyperlink to a location within the same document, use one of the following methods:

  • Use a drag-and-drop operation. To do this, follow these steps:
    1. Save the document.
    2. Select the word, phrase, or image that you want to use as the destination for the hyperlink.
    3. Right-click and hold down the mouse button while dragging the selection to the new location; then, release the mouse button.
    4. Click Create Hyperlink Here.
  • Create a bookmark, and then create a link. To do this, follow these steps, as appropriate for the version of Word that you are running:
    • In Word 2007 and in Word 2010 and 2013, follow these steps:
      1. Save the document.
      2. Select the text or the image that you want to use as the destination for the hyperlink.
      3. Click the Insert tab.
      4. In the Links group, click Bookmark.
      5. In the Bookmark name box, type a unique name for the bookmark, and then click Add.
      6. Move the insertion point to the location in the document where you want to create the hyperlink.
      7. Click Hyperlink in the Links group.
      8. Click Bookmark.
      9. In the Select Place in Document dialog box, select the bookmark that you want to use as the destination hyperlink, and then click OK.
      10. Click OK to close the Insert Hyperlink dialog box.
    • In Word 2003 and in Word 2002, follow these steps:
      1. Save the document.
      2. Select the text or the image that you want to use as the destination for the hyperlink.
      3. On the Insert menu, click Bookmark.
      4. In the Bookmark name box, type a unique name for the bookmark, and then click Add.
      5. Move the insertion point to the location in the document where you want to create the hyperlink.
      6. On the Insert menu, click Hyperlink.
      7. Click Bookmark.
      8. In the Select Place in Document dialog box, select the bookmark that you want to use as the destination hyperlink, and then click OK.
      9. Click OK again.

What is the difference between a relative hyperlink and an absolute hyperlink?

An absolute hyperlink uses the full address of the destination document. A relative hyperlink uses the address relative to the address of the containing document. This is also known as the hyperlink base.

For example, suppose that a document has the following address:

C:My Documents1999 report.doc

This document has absolute and relative hyperlinks to a document that has the following full address (and absolute hyperlink):

C:My DocumentsAprilSales.doc

The relative hyperlink contains only the relative address to Sales.doc. The relative address is as follows:

AprilSales.doc

Use a relative link if you want to move or to copy your files to another location, such as a Web server.

When I click a hyperlink in Word, I receive a message that indicates that no program is registered to open the file. What do I do to open the file?

You receive this message when Windows is unable to find the program that is associated with the type of document that is specified in the hyperlink path. This information is encoded in the extension of the hyperlink address.

To view the hyperlink, turn on the Tool Tips option, and then position the mouse pointer over the hyperlink.

To locate the Tool Tips option, use one of the following procedures, as appropriate for the version of Word that you are running:

  • In Word 2010 and 2013, click File, click Options, and then click Display.
  • In Word 2007, click the Microsoft Office Button, click Word Options, and then click Display.
  • In Word 2003 and in Word 2002, click Options on the Tools menu, and then click the View tab.

To correct this problem, install the program that is associated with the document type that is specified in the hyperlink.

The file name extension is the group of characters that follow the last period in the address. The following table lists some of the Office document types and their file name extensions.

Document typeFile name extensions in Office 2003 and in earlier versions of OfficeFile name extensions in the 2007 Office programs
Microsoft Access database.mdb.accdb
Microsoft Excel workbook.xls.xlsx, .xlsm, .xlsb
Microsoft PowerPoint presentation.pot.potx, .potm
Microsoft Publisher publication.pub.pub
Microsoft Word document.doc.docx, .docm